BUSINESS MANAGER - FINANCIAL

This position is assigned to the Fleet and Family Readiness; Commander, Navy Region Southeast; NCBC Gulfport. The incumbent serves as the Financial Business Manager for NAF Fleet and Family Readiness (FFR) Programs within Commander Navy Region Southeast (CNRSE). This position has the responsibility for assisting the NAF programs in leadership, direction, management, productivity and cost effectiveness of MWR Programs.
 

TO APPLY: https://www.usajobs.gov/job/627593000

Duties

 

  • Applies financial oversight for NAF funds, civilian welfare funds, installation private organizations, NAF Government Purchase Card (GPC) Program, Unit Funds, Fleet fuel card, Grant program, fixed assets, resale inventories and NAF certification of availability of funds for NAF expenditures
  • Serves as an auditor and or approving official for Government Purchase Card (GPC) transactions.
  • Uses required/applicable automation software and hardware to perform analytical, technical, and administrative tasks
  • Conducts cost and economic analysis, efficiency studies, and organization functional analysis
  • Provides technical guidance and administrative oversight over professional, employees utilizing direct and/or indirect supervision
  • Assists managers in the development and completion of business plans, financial reports, grants and financial data calls
  • Assists managers in coping with ever increasing demands for quantity, quality, and complexity of services in the face of diminishing resources.
  • Provides input to managers within the NAF program on employee performance and conduct as it relates to financial matters
  • Conducts ongoing informational briefs and training instruction for employees on financial regulations, policies and procedures as required.
  • Provides advice and guidance to program and facility managers on interpretation of financial management regulation
  • Ensures compliance with all regulatory guidance for the use of appropriated and non-appropriated funds.
  • Develops and monitors quality control procedures for all NAF operations, monitors both revenues and expenditures, inventory ceilings, costs of goods sold, labor, and net income percentages.
  • Formulates and maintains a system of internal management controls
  • Establishes policies, plans, procedures, reviews and audits to ensure compliance with established controls
  • Serves as the installation NAF coordinator for the Management Internal Control (MIC) programs 
  • Coordinates annual inventories for all operations.
  • Ensures NAF operating fiscal budgets are fully synchronized and balanced according to fund sources.
  • Executes, monitors, coordinates, and provides oversight to the operating and reimbursable budget programs.
  • Gathers, verifies and consolidates a variety of budget/financial data to be used in the formulation of spreadsheets and presentations.
  • Researches, verifies, and revises budget/program data, as required, for correct budget/program submission and execution.
  • Prepares written funding justifications, consolidates budget requests, requests additional funds, and monitors expenditures against obligations.
  • Conducts and presents financial and budget related briefs
  • Evaluates financial statements and prepares recurring financial reports and presentation to the fund manager and the regional business office.
  • Serves as a liaison between the Regional Business Office and the installation as it pertains to all financial matters
  • Assigns work, defines priorities, selects and recommends applicants for hire, evaluates performance, recommends pay adjustments/awards, provides or recommends training, approves and/or disapproves leave requests, initiates corrective actions, and recommends formal corrective/disciplinary actions as warranted for all employees under the business manager’s oversight.
  • Fully supports equal employment opportunity initiatives and ensures employees are respected, valued and free from harassment.
  • Promotes a positive command climate through personal example by providing an environment in which all personnel can perform to their maximum ability, unimpeded.
  • May assumes the duties of the senior leaders within the department in his or her absence.
  • Provides advice, guidance and recommendation to NAF Program Directors
  • Works with the Program Directors on changes and revisions to instructions and policy directives and provides interpretation of existing policies as necessary.

PHYSICAL DEMANDS       

Work is sedentary in nature.

WORK ENVIRONMENT              

Work is performed in a normal office setting.

OTHER REQUIREMENTS      

Position is a non-critical, sensitive, supervisory position requiring access to IT II system and/or access to PII. Position requires eligibility for a secret clearance. An access National Agency Check investigation (ANACI) is required via the SF 86 security form.

Executive Personal Financial Disclosure is required.

Occasional travel of less than 5% percent may be required.

Requirements

Conditions of Employment

  • Must successfully pass the E-Verify employment verification check. Any discrepancies must be resolved as a condition of employment
  • You must go through a Personal Identity Verification (PIV) process that requires two forms of identification from the Form I-9
  • Must provide proof of U.S. Citizenship or U.S. National
  • A valid State driver's license is required to operate motor vehicles
  • May be required to complete a financial disclosure report to verify that no conflict, or an appearance of conflict, exists between your financial interest and this position
  • Must Obtain and use a government-issued charge card for business-related travel
  • Must have your salary sent to a financial institution of your choice by Direct Deposit/Electronic Funds Transfer

Qualifications

As required by Executive Order 14043, Federal employees are required to be fully vaccinated against COVID-19 regardless of the employee’s duty location or work arrangement (e.g., telework, remote work, etc.), subject to such exceptions as required by law. If selected, you will be required to be fully vaccinated against COVID-19 and submit documentation of proof of vaccination by November 22, 2021 or before appointment or onboarding with CNIC, if after November 22. CNIC will provide additional information regarding what information or documentation will be needed and how you can request of CNIC a legally required exception from this requirement.

In order to qualify for this position, your resume must provide sufficient experience and/or education, knowledge, skills, and abilities, to perform the duties of the specific position for which you are being considered. Your resume is the key means we have for evaluating your skills, knowledge, and abilities, as they relate to this position. Therefore, we encourage you to be clear and specific when describing your experience.  All non-government positions identified on your resume must include complete address and to and from dates.  Government positions must include pay plan, series, grade, to and from dates and address of the agency/organization.

One year of specialized experience directly related to the duties described above. Qualifying experience must have been equivalent to the next lower level in the normal line of progression.

Specialized experience must demonstrate the following:

  • Knowledge of Financial Management concepts, principles, and processes (budgeting, internal / management controls, cost benefit analysis, statistical analysis, price and rate setting, productivity improvement, performance effectiveness, benchmarking, standards / metrics, etc.) and the ability to perform the duties described above using the theories, principles, practices, and techniques of Generally Accepted Accounting Principles (GAAP).
  • Applies generally accepted management principles and practices; audits, reviews, and evaluates financial documents and programs through use of office automation applications (spreadsheets, word processing, graphics, databases, and communications) in order to maintain detailed records sufficient for external audits and to organize and document processes.
  • Practical experience in major accounting disciplines such as but not limited to A/R, A/P, payroll, income auditing, balance sheet reconciliations, and inventory management along with documented experience that must demonstrate the ability to supervise and mentor employees.
  • Extensive knowledge of FFR mission, vision, functions in order to understand FFR organizational structure and relationships to develop a thorough understanding of the FFR program Director’s philosophies, priorities, preferences, and objectives to support numerous management programs.
  • Ability to assess, coordinate, evaluate, and integrate the work of others into single products through effective group relationships and interpersonal skills.  
  • Ability to deal with a variety of people in structured and unstructured situations to define, develop, discuss, and coordinate difficult problems, tactfully and with much flexibility.
  • Skill in written and oral communication to provide information papers, documentation of analysis, reports, and correspondence, and to participate in briefings, conferences, and operational meetings.

You will receive credit for all qualifying experience, including volunteer and part time experience. You must clearly identify the duties and responsibilities in each position held and the total number of hours per week.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment.

As part of the application process, you must complete and submit an occupational questionnaire and your RESUME MUST SUPPORT AND VALIDATE YOUR ANSWERS or you may be removed from consideration.

ONLY THE MOST HIGHLY QUALIFIED CANDIDATES WILL BE REFERRED. IF MANAGEMENT DOES NOT WISH TO SELECT A HIGHLY QUALIFIED CANDIDATE, THEY MAY REQUEST A REFERRAL LIST INCLUDING WELL OR QUALIFIED APPLICANTS.

Please follow all instructions carefully. Errors or omissions may affect your rating and/or appointment eligibility.

Additional information

 

Some positions have special requirements
• Position is a sensitive, position requiring access to IT II system and/or access to PII. An access National Agency Check investigation (ANACI) is required via the SF 86 security form.
• Required to submit a Financial Disclosure Statement, OGE-450. Executive Branch Personnel Confidential Financial Disclosure Report upon entering the position and annually, in accordance with DoD Directive 5500-7R, Joint Ethics Regulation, dated 23 March 2006.
• Salary is dependent on experience and/or education.
• For positions requiring travel more than twice per year, selectee may be required to obtain and maintain in good standing a Government-issued Travel Card for official government travel purposes.

This announcement may be used to fill additional vacancies within 90 days of closing date.

The Department of the Navy (DON) is an Equal Employment Opportunity Employer. Applicants are assured of equal consideration regardless of race, color, national origin, religion, sex, age, mental or physical disability, genetic information, reprisal, marital status, political affiliation, sexual orientation, or any other non-merit factor. This agency provides reasonable accommodations to applicants with disabilities.  Applicants with disabilities who believe they may require reasonable accommodations should email their request to CNI_SE_HQ_N9_NAFJOBS@NAVY.MIL to ensure proper consideration is given.  The decision on granting reasonable accommodation will be on a case-by-case basis.

This activity is a Drug-Free workplace.  The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated.  Federal employees have a right to a safe and secure workplace, and Sailors, their family members, and all other customers have a right to a reliable and productive Federal workforce.

Required Documents

  • If you are a veteran claiming Veterans' Preference, please attach your DD-214 "Certificate of Release or Discharge from Active Duty," showing all dates of service, receipt of medals and campaign badges, as well as character of service (Honorable, General, etc.). The member 4 copy of your DD-214, “Certificate of Release or Discharge from Active Duty,” is preferable.
  • A resume should be provided. It should include relevant work experience (start/end dates stated in month/year, description of duties and salary), applicable education at a minimum, and your contact information. For current or previous Federal employees, it should also include the Pay Plan, Series and Grade for each work experience entry.
  • For current or previous Federal employees, please attach a copy of your most recent SF-50 or agency notification of personnel action form that provides current position, grade level, and duty location.
  • Please provide a copy of your College transcript(s) which support those qualifications for which you wish to have considered.

 

•Resume

•Include name and contact information for at least three (3) professional references in your resume

•OF-306.  https://www.opm.gov/forms/pdf_fill/OF306.pdf

•Proof of education (transcripts/copy of degree/high school diploma), if applicable to position requirements.

•Proof of certification, if applicable to position requirements.

•If you are a current federal employee, submit your most recent Personnel Action Report (PAR) or SF-50.

•If you are a current federal employee, submit your last three evaluations.

APPLICANTS CLAIMING HIRING PREFERENCE: Please ensure your status is indicated in your USAJOBS account and ALL required documents to claim preference are submitted at the time of resume submission.

WHAT ARE PREFERENCES? Preferences are advantages in the candidate selection process. Individuals can claim the following preferences:

1. Reemployment Priority List (RPL): Qualifying separated employees shall have priority placement in the NAF activity from which they were separated as a result of a Business Based Action (BBA), when the position has substantially the same duties as the position from which they were separated and it is not a higher grade or employment category, provided the position is not being filled by an internal candidate.

To claim this preference, you MUST:

•Submit a copy of your BBA Separation Notification indicating eligibility for RPL.

2. Military Spouse Preference (MSP): Qualifying spouses eligible for MSP are spouses of an active duty military member of the U.S. Armed Forces, including members of the National Guard or Reserves on active duty. The marriage must have occurred before the military member received official permanent change of station (PCS) orders to the installation listed above. MSP is applicable only when applying for NAF positions at the NF-03 and below and equivalent craft and trade (CT) positions.

To claim this preference, you MUST:

•Submit sponsor’s PCS orders to installation you are applying for; AND

•If you are not indicated as a spouse on the PCS orders, you MUST submit proof of marriage prior to PCS.

3. Veteran’s Preference/Gold Star Veteran's Preference: Qualifying military veterans, and spouses/parents of deceased veterans shall be given employment preference over non-preference applicants if they are equally qualified. Preference applicable for positions open to external candidates.

To claim Veteran's preference, you MUST:

•Submit a copy of your DD-214 (member 4 copy); AND

•Submit completed SF15 from the Veterans Administration (VA); AND

•Submit any other supporting documentation (disability, official statements, proof of service, etc)

To claim Gold Star Veteran's preference, you MUST:

•Submit completed SF-15 from the Veterans Administration (VA); AND

•Submit a legible copy of DD-1300; AND

•Submit any other supporting documentation (official statements, document of service, court decree, etc).

***Qualifying applicants with preferences are considered in the order listed above. Then all other qualifying applicants are considered.

 

If you are relying on your education to meet qualification requirements:

Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.

Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.